The Hall Rental Policy
The Hall is available for rent to community organizations, private functions, business and government. If you have questions or would like to book the hall for your event please contact Trish Burke at – 902-728-2015
Rental Categories
There shall exist two categories of rental available, under three separate renter classifications. These categories are defined as:
1 -Basic: which shall include the sound system, tables and chairs as required and access to the Annex. However the renter shall be responsible for post event clean up including restacking and stowing of tables and chairs in their original locations, sweeping of floors and clean up of spills etc in hall, Annex and washrooms, cleanliness of the washrooms and removal of all garbage generated by the renter.
2 – Full + Technician: which includes Basic rental as above plus lighting, and projection equipment provided with full technical support and post event cleanup.
Both categories assume that access to the facility will be provided to the renter for the full day (8:00 am – 12:00 am). This should provide the renter sufficient time for set up prior to the event. Should the renter require access to the facility the day prior in order to facilitate setup for the event, the facility may be rented for $20/hr.
NOTE: Any group renting the facility at the Basic level may avoid responsibility for post event cleanup with the payment of a $50 janitorial fee.
Classification
The three classifications of potential renters are:
- Corporate or Government
- Not for profit or community support groups
- Charitable: special occasion or community service
Rate Structure
The following rate structure shall apply to groups as designated above. The actual rate charged varies with the season in order to compensate for heating.
The fee includes clean up @ $50. The cost of the technician can be waived by the technician
………………………………..BASIC Full + Technician
A Corporate or Government
May – Sep 150 200+ $20/hr for technician
Oct – Apr 200 250+ $20/hr for technician
B Not for profit or community support groups
May – Sep 100 125+ $20/hr for technician
Oct – Apr 125 175+ $20/hr for technician
C Charitable: special occasion or community service
The fee charged for charitable or community support events shall be determined on a case by case, as available, basis by the Executive Committee.
Every effort shall be made to increase the use of the facility to host public service events from the medical authorities in order to create the habit of the public coming to The Hall for medical information.
The facility should be made available at little to no cost for other charitable events with 10 -15% of the offering/earning being returned to the PBA up to a maximum of $50 regardless of time of year, space used, and/or support requested.
Liquor License
Until such time as the Association has a regular ongoing liquor license, it is the responsibility of the renter to procure a Nova Scotia Liquor License if alcohol is to be served during an event. Equally it is the responsibility of the renter to adequately supervise the consumption of alcohol at the event, ensuring consumption remains within the confines of the facility and that abuses are prevented.
Capacity
The maximum capacity of The Hall in accordance with Fire Regulations is 120 persons. This number shall not be exceeded by event organizers.
Annex Rental
It is realized that on occasion some groups may wish to rent the Annex only for small, roundtable discussions and presentations. In these instances the following rate table shall apply:
A
May – Sep 50
Oct – Apr 70
B
May – Sep 20 during office hours (with staff on duty)
Oct – Apr 50
Film Screening Only
Should anyone, be it individual, corporate, or not for profit wish to use The Hall for the purpose of showing a film only, the set fee shall be $100 -$150 (winter rates) and shall include projectionist support. This is with the understanding that the renter is responsible for post film clean up of the theatre seating, washrooms and removal of trash from the facility. The renter must obtain legal rights to show the film or select a film from the list of films available through The Hall’s distributor, Criterion Pictures. That list is online at www.criterionpic.com
Special Note regarding Youth Oriented Rental
In any event when the hall is rented, if there are individuals under the age of 18 we reserve the right to ask for information about security. The person who is in charge of hall rental has the right to ask who will be responsible for the patrons and their contact information.
